Series 1 - Records relating to Administration and Finance

Title and statement of responsibility area

Title proper

Records relating to Administration and Finance

General material designation

  • Textual record
  • Graphic material

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description

Series

Reference code

CA ON00340 F515-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1967-2012 (Creation)
    Creator
    United Church of Canada. Division of Communication.

Physical description area

Physical description

ca. 5.47 m of textual material
206 photographs and negatives

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1968-2019)

Administrative history

The Division of Communication was formed in 1968 resulting from studies, consultations and debates cumulating in the amalgamation of the former Board of Information and Stewardship and the former Board of Publication. The original mission was to promote the Christian gospel as well as the work and life of the Church to church members and the public utilizing contemporary media. As a result of General Council restructuring, the Division became the Resource Production and Distribution Unit in 2002. The Unit had a similar mandate to its predecessor: to support General Council Office presentation of the United Church to the public through appropriate media; respond to the needs of congregations and partners for resources of various media; and provide effective distribution. However under this new division, aspects of work moved to the General Council Support and Services Unit: Staff members from the area of information services and media relations moved there and General Council Ministers had the responsibility for development of an overall communication strategy for the church. The remainder of the Division moved to six interconnecting parts: United Church resource distribution, Berkeley and UCTV, Resource Coordination, Graphics and Print, Marketing, Wed Design and Production. In 2010 the Unit was renamed Communications and like the Division’s mission in the past, it is responsible for supporting the General Council Office and the denomination by presenting the public face of The United Church of Canada through a variety of media and services. From a more modern perspective the unit helps to foster congregational life, personal spiritual formation, and effective administration of the church through social media, web services, public and media relations, statistics management, and the production and distribution of print and multimedia resources.

Custodial history

Scope and content

From its inception in 1968 the Division of Communication has been overseen by an Executive and a Secretary, later termed the General Secretary and Executive Minister. The Secretary and succeeding roles were the heads of the Division, and the Executive were responsible for communicating with other Division Secretaries as well as counterparts in other denominations. The Division Executive was comprised of members elected to that role by their Conference (1 per) and others elected according to function (such as Chair, Vice-chair, Committee/Taskforce Chairs etc.) by the General Council. The Executives were also responsible for setting policy and overall direction for the work to be carried out in the program units and by the staff of the Division. The Department of Finance and Administration was established in 1985 with responsibility for all of the accounting and budgeting within the Division. The department dissolved in 1993 and the work was adopted by the General Secretary’s office in 1994.

Series contains eight subseries: 1) Minutes, 1967-1999, 2) Reports, 1968-1990, 3) Correspondence, 1968-1983, 4) Financial Records, 1968-1998, 5) Office Files, 1967-2001, 6) Records of thee General Secretaries, 1968-2008, 7) Records of the Division Management Team, 1991-1998, 8) Records of the Communications Group, 2008-2012.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

    Script of material

      Location of originals

      Availability of other formats

      Restrictions on access

      Please see fonds level for restrictions on access.

      Terms governing use, reproduction, and publication

      Finding aids

      Associated materials

      Accruals

      Alternative identifier(s)

      Accession

      1983.062C

      Accession

      1987.214C

      Accession

      1987.271C

      Accession

      1988.060C

      Accession

      1994.073C/TR

      Accession

      1995.111C

      Accession

      2000.112C

      Accession

      2002.005C

      Accession

      2002.110C

      Accession

      2005.091C

      Accession

      2012.088C/TR

      Accession

      2013.113C

      Accession

      2016.095C

      Accession

      2018.191C/TR

      Accession

      2018.253C/TR

      Accession

      2019.107C/TR

      Standard number

      Standard number

      Access points

      Subject access points

      Place access points

      Name access points

      Genre access points

      Control area

      Description record identifier

      Institution identifier

      Rules or conventions

      Status

      Level of detail

      Dates of creation, revision and deletion

      Created July 2019, AZ

      Language of description

        Script of description

          Sources

          Accession area