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Administrative Reports
CA ON00372 219 · Series · 1970-1999
Part of City of Thunder Bay fonds

Series consists of reports prepared by various departments of The City of Thunder Bay relating to assessments of current practices and systems and recommendations for improvement which are brought forward to Council for consideration. Reports cover a range of topics and issues including contracts, agreements, by-laws, property acquisition and the sale of property, city infrastructure and development, transportation, parking, services and programs, civic organization, council and committee structure and the development and maintenance of parks and recreation facilities in The City of Thunder Bay. Reports feature attached resolutions detailing council’s recommendations in relation to the issues raised in each report.

Administrative Reports are maintained by the Office of the City Clerk. The Office of the City Clerk oversees all departments of the municipal government and the operations of City Council. The main responsibilities held by the Office of the City Clerk include: presenting proposed by-laws to Council; preparing agendas for Council and providing secretarial services for Council and Committees of Council.

Aerial Photographs
CA ON00372 92 · Series · 1949-1996
Part of City of Thunder Bay fonds

Series consists of aerial photographs of the City of Thunder Bay. Included are aerial views of the former City of Fort William from 1949, 1955, 1959, 1962, 1968 and 1969; aerial views of the former City of Port Arthur from 1959 and 1969; and aerial views of the amalgamated City of Thunder Bay from 1974, 1976, 1981, 1983, 1987, 1991 and 1996. Also included in this series are aerial photographs of the Port Arthur urban renewal area from 1968.

As Built Consultant Drawings
CA ON00372 361 · Series · 1972-1998
Part of City of Thunder Bay fonds

Primarily folded construction drawings relating to sewers, sidewalks, parking lots, traffic lights, etc. and some letters from the Telephone Department, Thunder Bay Hydro and Centra Gas.

Assessment Rolls
CA ON00372 40 · Series · 1970-2010
Part of City of Thunder Bay fonds

The Office of the City Clerk reports to the City Manager and is responsible for maintaining all
legislative and administrative requirements necessary for the effective functioning of the City.
The primary responsibilities of the Office of the City Clerk include managing the registration
of vital statistics information, preparing agendas for City Council and providing advice to
Council regarding the policies and operations followed by the City. Another major
responsibility of the Office of the City Clerk is to oversee the assessment of property tax.
Assessment Rolls are compiled each year by the Municipal Property Assessment Corporation
(MPAC), the provincial government body responsible for the assessment of property value for
properties in all municipalities across Ontario. The City Clerk directs the certification and
amendment of Assessment Rolls prepared by MPAC each year within the City of Thunder
Bay. The information recorded in the Assessment Rolls is used by the City to calculate
municipal property taxes.

Series consists of Assessments Rolls covering residential, commercial and government owned
properties. Assessment Rolls include the following information: parcel number, name and
mailing address, religion, location and description of the property being assessed, school zone
including school support, tax class, total valuation, exempt distribution and taxable
distribution. Earlier Assessment Rolls from this series may include additional information
such as; marital status, occupation and year of birth. Recent Assessment Rolls also specify
whether or not there were any changes in property ownership for the years that the Assessment
Roll covers.

The Assessment Rolls are arranged by ward and subdivision. Assessment Rolls produced
between 1970 and 1979, are divided into wards for Fort William, Port Arthur, McIntyre
(Shuniah) and Neebing. Later Assessment Rolls, from 1980 onward, are divided into seven
different wards; McIntyre, Neebing, Current River, Northwood, McKellar, Red River and
Westfort.

Assessment Rolls can also be navigated by municipal address and name for the years 1976 –

  1. See Related Series: Series 41: Street Indexes to Assessment Rolls; and Series 42: Name
    Indexes to Assessment Rolls.

Also included in this series are Supplementary Assessment Rolls and Total Current Value
Rolls. Supplementary Assessment Rolls detail changes in ownership and provide information
on proportionate assessments for new property owners. Total Current Value Rolls include
statistical information on the total assessed values for properties which have been divided into
the following categories; residential (includes English and French separate school and public
school), commercial, office building, industrial, exempt, parking lot and multi-residential.

Assessment Rolls
CA ON00372 13 · Series · 1902-1969
Part of City of Fort William fonds

E. S. Rutledge was appointed in 1903 as the Collector of Rates for the Town of Fort William and retired at the end of 1905.

When established as a Town on April 14th, 1892 by the Province of Ontario, four wards were established in Fort William and their boundaries defined. Assessment rolls, currently in preparation by the township of Neebing, were to be transferred as appropriate to the new Town of Fort William for the collection of taxes. It is unknown who acted as the original assessment commissioner and tax collector for the Town of Fort William, however, J.J. Wells held the position from 1905 to 1912 and was the original Assessment Commissioner /Tax Collector for the newly incorporated City in 1907.

Under the Act Respecting Municipal Institutions 1914 (Chapter 192 Section 230) assessment commissioners could be appointed by a Council through a By-law. The records show Assessment Commissioners for the Town of Fort William as follows; J.J. Wells, 1905 to
1912 - Charles England, 1913- 1916 - R. Dagger 1931 to June 1945 (Hendersons) - Alexander Halliday appointed under By Law 3937 dated June 26th, 1945 and sworn in June 30, 1945 - 1950 Hendersons Lists J. A. Colvin as Assessment Commissioner - W. Paul Simpson appointed under By-law 4356 dated July 11th 1950 takes office August 8th - Wilbert Wray appointed under By-law 11-1957 dated February 26th, 1957.

Organized by Ward and Subdivision, details of the Assessment Rolls included the Name, Address and Occupation of the Property Owner, the street name, lot number, house number, plan number, size of the lot, The Rate, the Actual Land and Building Value, school support, number of children and whether the occupant was a tenant or an owner.

In addition to calculating property values for tax purposes, early Assessment rolls were used for election purposes to establish polling sub divisions and to determine eligibility to vote on the bases of property ownership.

Under By-law 4262 (1949) Assessment for the year was to be conducted between January and September, the assessment rolls to be returned to the City Clerk by dates specified in the bylaw. In the same year, a report prepared by Stevenson and Kellogg indicated that the Commissioner completed all assessments and that the department was overburdened, spending most of its time on the collection of taxes. It was recommended that the department be severed in order to have one assessment office and one tax office. In 1950 this division was completed and a new Assessment Commissioner was hired for the City of Fort William.

This series is virtually complete consisting of 817 bound volumes with detailed records of information for assessment purposes. Fort William Collector’s Rolls, Series 15 may substitute or be used to fill in any gaps in the Assessment Rolls.

Assessment Rolls - Industry
CA ON00372 14 · Series · 1915-1951
Part of City of Fort William fonds

This series is a record of the assessment of industrial properties in the City.

When established as a Town on April 14th, 1892 by the Province of Ontario, four wards were established in Fort William and their boundaries defined. The researcher must know the street address in order to use the assessment rolls efficiently, as well the ward would be beneficial. In addition to calculating property values for tax purposes, early assessment rolls were used for election purposes to establish polling subdivisions and to determine eligibility to vote on the basis of property ownership.

Under the Act Respecting Municipal Institutions 1914 (Chapter 192 Section 230) assessment commissioners could be appointed by a Council through a By-law. Included in each Assessment Roll is a form called “Affidavit of Assessor in Verification of Assessment Roll” that has been notarized by the commissioner and assessor. The Town of Fort William’s Assessment Commissioners were A. McNaughton from 1915 to 1944 and D. M. Martin from 1945 to 1949 and 1951. The Assessors were Charles England from 1915 to 1918, J. Richard Dagger from 1919 through 1944, A. Halliday from 1945 to 1949 and W. Paul Simpson in 1951.

Organized by Ward and Subdivision, details of the Assessment Rolls included part or all of the following; Name, Address and Occupation of the Property Owner, Owner or Tenant, the street name, lot number, house number, plan number, size of the lot, Rate, Actual Value of Land, Building Value and total of both, school support and date of delivery of notice. Each book also includes a summary of assessment and details.

A supplementary Assessment Roll for 1915, 1916, and 1917 was produced.

This series is virtually complete consisting of 37 bound volumes with detailed records of information for assessment purposes.

Birth Registers
CA ON00372 154 · Series · 1970-1985
Part of City of Thunder Bay fonds

The Office of the City Clerk oversees the registration of births within the City of Thunder Bay and is responsible for ensuring that the City operates in accordance with provincial statutes. Under the Vital Statistics Act (1990), the Office of the Registrar General issues birth certificates for all registered births within the Province of Ontario. Records of births are protected for 95 years following the date of creation.

Series consists of Indexes to Birth registrations for births registered within The City of Thunder Bay. Information included in the Index includes: name, date of birth, place of birth, sex, date of registration, registration number, name and address of informant, and the name and address of the Doctor or Nurse in attendance at the birth. Registrations are arranged by the date of registration and alphabetically in cases where multiple births were registered on the same date. Each ledger contains an index in the front with an overview of all registered births arranged by alphabetical order.