Fonds - City of Kitchener Organizational Charts fonds

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City of Kitchener Organizational Charts fonds

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    Date(s)

    • 1968-2012 (Creation)

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    37 cm of textual records

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    (1854-)

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    The fonds consists of organizational charts of various levels within the organization. The records consist of one series in chronological order. Fonds is comprised of the following series: Organizational Charts

    For over 30 years the City of Kitchener has created organizational charts of the structure of the organization. The charts include the divisions, departments and specific roles within the departments. Some of the charts are on a higher level and some of the charts include the specific names of employees in the roles. As the years have passed the changes in the organization are noticed by the changing of division names, department names and job titles. There are years where the charts are very specific and detailed and other years where they are not as detailed. The first organizational chart is from 1968 and is for the Parks and Recreation Department of the City only. There is no corporate chart available. The next set of charts are from the early 1970's and indicate the 9 major departments at that time all reporting to the City Coordinator/Coordinating Committee. The major departments were Works, Finance, Planning and Development, Parks and Recreation, Clerk's, Supplies & Services, Legal, Personnel and Fire. There were many departments under each of these major departments. In 1984, the charts show the next name changes. The departments continued to report to the City Coordinator. The names were Administrative Services, Finance, Fire, General Services, Legal, Parks & Recreation, Public Works and Transportation Services. The title of division was first used to note the departments under these major department names. In 1991, the next name changes were Administrative Services, Economic Development, Finance, Fire, General Services, Legal, Parks and Recreation, Planning and Development, Public Works, and Transportation. The Coordinating Committee became the Management Committee and the title of Chief Administrative Officer was first indicated. 1993 saw the next name changes which were Economic Development, Legal, Administration and Transit, Finance, Fire, General Services, Parks and Recreation, Planning and Development and Public Works. Economic Development was reporting to the CAO and the rest reported to the Management Committee. In 1995, the name of City Clerks was added to General Services and all the other names stayed the same. The Legal Department and Economic Development both reported to the CAO and the Management Committee, with the Legal Department also linking to the City Council. In 1996, the department names stayed consistent except to add the Human Resources department. Human Resources reported to the CAO. In 1998, name changes and additions were made. Communication Division was added and reported to the Mayor's Office and CAO. General Services became Corporate Services and City Clerk's and the Planning and Development became Business and Planning Services. On July 1 1999 the Transit Division was transferred to the Region of Waterloo. Major organizational changes took place in 2001. The Parks and Recreation Department was renamed Community Services and the Public Works Department was renamed Development and Technical Services. Departments from the Public Works that did not stay in DTS were moved to Community Services. Community Services consisted of Athletics & Aquatics, Community Programs and Services, Administrative Services, Enterprise, Environmental & Parks Services, Road Services, and Traffic & Parking Services. Development and Technical Services consisted of Business & Planning Services, Fire and Engineering Services. Also in 2001 Strategic Services was added as a department and consisted of Corporate Research & Planning, Corporate Communications and Human Resources. Legal became a division within Corporate Services. Since 2001 there have been ongoing changes made to titles, departments and divisions. One change that was made was the Information Services department, it moved from Finance to Corporate Services and then the name was changed to Information Technology and moved to Strategic Services. Also by mid June the Management Committee was no longer indicated on the organizational charts. It was replaced with the CAO. For 2003 and 2004 the charts are not complete as the City began posting the organizational charts on-line and the printed copies were not available. In 2005 Strategic Services department was dissolved. The departments of Corporate Communications & Marketing, Human Resources, Economic Development, Director of Strategic Initiatives, Administration and Performance Measurement & Internal Auditor report directly to the CAO and through another department. Information Technology moved back to Corporate Services. In 2010, the Office of the Mayor and Council moved from Corporate Services to the CAO's office. In 2011, another major reorganization took place. A realignment of divisions within the departments took place with the completion of the new Consolidated Maintainance Facility now called Kitchener Operations Facility. The new departments are Finance & Corporate Services with the divisions of Accounting, Financial Planning, Human Resources, Information Technology, Legal, Legislative Services, Revenue and Supply Services. Community Services Department has the divisions of Building, By-Law Enforcement, Community Programs and Services, Enterprise, Fire and Planning. The newly named Infrastructure Serives Department has the divisions of Engineering, Facilities Managemnt, Fleet, Operations, Transportation Planning and Utilities. Under the CAO are the divisions of Communications and Customer Service, Ecomonic Development, Office of the Mayor and Council and Strategic Planning.

    1: Organizational Charts – 1968 – 2013. 37cm

        This series consists of the organizational charts of the City of Kitchener.

    An index of the organizational charts is available in Appendix A.

    Appendix A
    Series 1: Organizational Charts

    Title Date Volume/Item Box
    Organizational Charts 1968 1-1 13705
    Organizational Charts 1970-1979 1-2 13705
    Organizational Charts 1980-1989 1-3 13705
    Organizational Charts 1990 1-4 13705
    Organizational Charts 1991 1-5 13705
    Organizational Charts 1992 1-6 13705
    Organizational Charts 1993 1-7 13705
    Organizational Charts 1994 1-8 13705
    Organizational Charts 1995 1-9 13705
    Organizational Charts 1996 1-10 13705
    Organizational Charts 1997 1-11 13705
    Organizational Charts 1998 1-12 13705
    Organizational Charts 1999 1-13 13705
    Organizational Charts 2000 1-14 13705
    Organizational Charts 2001 1-15 13705
    Organizational Charts 2002 1-16 13705
    Organizational Charts 2003 1-17 13705
    Organizational Charts 2004 1-18 13705
    Organizational Charts 2005 1-19 13705
    Organizational Charts 2006 1-20 13705
    Organizational Charts 2007 1-21 13705
    Organizational Charts 2008 1-22 13705
    Organizational Charts 2009 1-23 13705
    Organizational Charts 2010 1-24 13705
    Organizational Charts 2011 1-25 13705
    Organizational Charts 2012 2-1 13602
    Organizational Charts 2013 2-2 13602

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    Physical condition

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    Records transferred by Human Resources

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        Restrictions on access

        The City of Kitchener follows the provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) regarding privacy of personal information; therefore; some records might not be accessible.

        Terms governing use, reproduction, and publication

        Members of the public or staff may request reproductions (e.g., photocopies, reprints of photographs, digitized images) from the City of Kitchener Corporate Archives for personal use and are charged the applicable cost of the reproduction plus any delivery, shipping and handling costs.

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